UNIVERSITY OF ARIZONA ALUMNI ASSOCIATION PRIVACY POLICY

Last Updated:  October 7, 2015

This Privacy Policy explains how information about you is collected, used and disclosed by the University of Arizona Alumni Association (“Alumni Association,” “we,” or “us”) when you access or use our website, mobile applications and related online services (collectively, the “Services”), or when you otherwise interact with us. 

We may change this Privacy Policy from time to time.  If we make changes, we will notify you by revising the date at the top of the policy and, in some cases, we may provide you with additional notice such as sending you a notification through our Services. We encourage you to review the Privacy Policy whenever you access our Services or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy. 

Collection of Information     

Information You Provide to Us


We collect information you provide directly to us via the Services.  For example, we collect information when you create an account, create or update your profile, sign up and pay for alumni membership, make purchases, participate in the interactive areas of our Services, check in to events, communicate with us via third party social media sites, participate in our contests, promotions, sweepstakes, respond to polls and surveys, use our 2-D codes, add contacts, request customer support or otherwise communicate with us.  The types of information we may collect include your name, email address, phone number, address, alumni identification number, class year, gender, college, major, photographs, and any other information you choose to provide. 

Information We Collect Automatically

When you access or use our Services, we automatically collect information about you and we may associate it with information that you provide directly to us.  

For example, we may collect:

  • Log Information:  We collect log files in connection with your use of our Services, including the type of browser you use, access times, pages viewed, your IP address, the page you visited before navigating to our website, and your interactions with our Services. 
  • Mobile Device Information:  We may collect information about the mobile device you use to access our Services, including the hardware model, operating system and version, device identifiers, mobile network information and information about your use of our Services.  
  • Transaction Information: When you pay for event tickets, bookstore products, or alumni association membership dues, we collect information about the transaction, such as the date, price and item purchased.  
  • Information Collected by Cookies and Other Tracking Technologies:  We and our service providers use various technologies to collect information, including cookies and web beacons.  Cookies are small data files stored on your hard drive or in device memory that help us improve our website and your experience, see which areas and features of our website are popular and count visits. Web beacons are electronic images that may be used on our website or in our emails and help deliver cookies, count visits and understand usage and campaign effectiveness.  For more information about cookies, and how to disable them, please see “Your Choices” below.


Information We Collect From Other Sources

We may also receive information about you from other sources and link or combine that with information we collect about you.

 
Use of Information    

We may use information about you for various purposes, including to:

 

  • Provide, maintain and improve our Services;
  • Provide and deliver the services you request and send you related information, including receipts or confirmations; 
  • Send you technical notices, updates, security alerts and support and administrative messages;
  • Respond to your comments, questions and requests and provide customer service;
  • Communicate with you about events, services, promotions, contests and other news and information we think will be of interest to you;
  • Monitor and analyze trends, usage and activities in connection with our Services; 
  • Detect, investigate and prevent fraudulent transactions and other illegal activities and protect the rights and property of the Alumni Association and others;
  • Facilitate contests, sweepstakes and promotions and process and deliver entries and rewards;
  • Link or combine with information we get from others to help understand your needs and provide you with better service; and
  • Carry out any other purpose for which the information was collected.


The Alumni Association is based in the United States.  By accessing or using our Services or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries, where you may not have the same rights as you do under local law.  Where this is the case, we will take appropriate measures to protect information about you in accordance with this Privacy Policy.

 
Sharing of Information    

We may share information about you as follows or as otherwise described in this Privacy Policy:

 

  • With the University of Arizona and the University of Arizona Foundation for their use in connection with communications, fund-raising and other related purposes; 
  • With alumni and friends of the University of Arizona in connection with our publication of the alumni directory; 
  • With third party vendors, consultants and other service providers who need access to such information to carry out work on our behalf; 
  • With other users of the Arizona Alumni Association app, certain information about you may be displayed publicly via that app, such as your profile name and photograph, college and class year, and city and state information as well as any other information you choose to share.  For more details about your privacy choices with this app, please see “Your Choices” below
  • In response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation or legal process;
  • If we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property and safety of the Alumni Association or others; and
  • With your consent or at your direction.

We may also share aggregated or de-identified information, which cannot reasonably be used to identify you.


Third-Party Social Sharing Features     

Our Services may offer third-party social sharing features and other integrated tools. Your use of such features may enable the sharing of information with your friends or the public, depending on the settings you establish with the entity that provides the social sharing feature.  For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the entities that provide these features. 

Analytics and Advertising Services Provided by Others  

We may allow others to provide analytics services and serve advertisements on our behalf across the Internet and in applications. These entities may use cookies, web beacons, device identifiers and other technologies to collect information about your use of the Services and other websites and applications, including your IP address, web browser, mobile network information, pages viewed, time spent on pages or in apps, links clicked and conversion information. This information may be used by us and others to, among other things, analyze and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on our Services and other websites and better understand your online activity. For more information about interest-based ads, or to opt out of having your web browsing information used for behavioral advertising purposes, please visit www.aboutads.info/choices.  

Your Choices     

Online Account Information


You may update or correct your online account information by logging into your account and updating your profile.


Arizona Alumni Association App


Our Arizona Alumni Association app allows you to control the visibility of your profile and contact information through your account settings.  By default your basic profile information will be viewable by other app users, including your name, profile picture, college and class year, and city and state information.  You may choose to hide your profile or make additional contact information visible to other users.  Please note that when you post comments to the social stream, your profile name and photograph will be publicly displayed even if you have set your profile as “invisible.”  Also, even if you decide to keep your contact information private, you will share this information with other users when you use the app’s contact sharing feature and let another user scan the 2-D code made available via your app. 

Cookies

Most web browsers are set to accept cookies by default.  If you prefer, you can usually choose to set your browser to remove or reject browser cookies.  Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.

Promotional Communications.

You may opt out of receiving promotional communications from us at any time by following the instructions in those communications or contacting us at ocsupport@al.arizona.edu.  If you opt out, we may still send you non-promotional communications, such as those about your account or our ongoing relations.

Mobile Push Notifications/Alerts. 

With your consent, we may send push notifications or alerts to your mobile device.  You can elect to stop receiving these messages at any time by changing the notification settings on your mobile device.  

Contact Us  

If you have any questions about this Privacy Policy, please contact us at ocsupport@al.arizona.edu.