To Communicate with Legislators by Letter or Email

Dear Senator/Representative,

My name is [NAME]. I am a constituent of your district, a graduate of the University of Arizona, and I am asking for your support.

As a taxpayer, I understand the challenging situation the state of Arizona faces financially and I appreciate the difficult decisions that you and your fellow lawmakers must make to balance the budget.

While the UA will do its part, I would like to request that you oppose any cuts beyond Gov. Doug Ducey’s proposed $21.5 million reduction for the UA. I also ask that you support the governor’s equitable distribution of the cuts among the three state universities. The method that he has proposed allocates the budget reduction equally to each university on a per student basis. This is fair and critically important.

The UA has already borne an unfair share of the cuts to higher education. Since 2008, the main campus in Tucson has absorbed over $153 million in cuts, which amounts to a 42-percent reduction in public investment over the last six years.

I again ask that you support the UA by standing strong against additional budget cuts and backing Gov. Ducey’s methodology for reductions on a per-student basis.

Thank you for your consideration.



University of Arizona Graduate

Class of 'XX

Resident, District XX


Use principles of advocacy as appropriate.

  • Address the letter to:
    The Honorable Senator (or Representative) .
    Arizona State Senate (or House of Representatives)
    1700 W. Washington
    Phoenix, AZ 85007
  • Use the correct salutation:
  • Dear Senator (or Representative) ,
  • Include your return address.
  • Keep letters brief and to the point.
  • State the bill number early in the letter.
  • Personalize the letter to the extent possible. Note your relationship to the legislator, if appropriate, particularly if you are a constituent.
  • State your position.
  • Explain the reasons for that position: your concern, how it will impact you, how it will impact the university and how that impacts you, if possible.
  • Ask them to support your position.
  • Ask them to contact you regarding this bill, stating their position, and how they intent to vote; provide a phone number or e-mail address if possible.
  • Thank them for their attention.
  • After a legislator has voted in support of your position, always write a letter of thanks. This means a lot to them.